Run your tuition centre from one calm, connected system.
Manage students, live registers, GoCardless payments, event ticketing, parent communications, staff hours, digital forms, risk assessments and compliance — across multiple centres — without jumping between spreadsheets, folders and messages.
No setup fee during launch. No long contracts.
The daily flow
Built around the way a tuition centre actually runs.
Before class, during class, after class and month end — CentreFlow keeps the operational thread together.
- Prepare and review registers
- Check expected students
- Review outstanding forms
- Confirm payment status
- Sign students in live
- Mark attendance status
- Record late arrivals
- Close class session
- Send collection messages
- Update attendance history
- Log follow-up notes
- Track outstanding forms
- Review payment status
- Export finance reports
- Check outstanding balances
- Monitor centre performance
Live Register
A live register that becomes a full attendance record.
Track expected students, sign-ins, sign-outs, absences and did-not-attend statuses in real time. Every session becomes part of the student's permanent attendance history.
- Expected students pulled from timetables
- Sign in and sign out with timestamps
- Attended, absent, did-not-attend status options
- Class finished workflow saves the session
- Attendance saved against each student record
Student Profiles
Every student record in one place.
Student details, parent contacts, subjects, learning type, payment method, attendance history, documents and communications stay connected to one structured profile.
- Parent and second guardian contacts
- Subject, learning type and start date
- Payment method and monthly fee
- Full attendance history
- Documents and consent forms
- Communication log
Multi-Centre Platform
One platform for every centre you run.
Whether you manage one centre or ten, CentreFlow scales with you. Staff can belong to multiple centres with the right role at each — and every centre's data stays strictly isolated.
- Manage multiple centres from one login
- Per-centre role assignment (manager or staff)
- Instant centre switching with full state reset
- Strict data isolation between centres
- Cross-centre admin oversight platform
- Per-centre branding and settings
Each centre's data is securely separated. Staff at one centre cannot access another centre's records.
Payments
Payments without the spreadsheet chase.
Track expected fees, paid amounts, pending payments and outstanding balances per student. With GoCardless workflows built around centre operations, payment tracking becomes part of the monthly routine.
- GoCardless mandate and subscription management
- Automatic payment matching against students
- Outstanding balance visibility per student
- Monthly finance reports and exports
- Unpaid student lists at a glance
Events & Ticketing
Award ceremonies and events, ticketed end-to-end.
Run ASHR award ceremonies or any centre event with custom ticket types, Stripe payments, and secure parent booking links. A concurrency-safe engine means no overselling — ever.
- Ticketed and non-ticketed event modes
- Custom ticket types (adult, child, award student, complimentary)
- Stripe checkout with server-authoritative pricing
- Concurrency-safe booking engine — no overselling
- Secure token-based parent booking links
- Refunds and cancellation handling
- Custom booking questions and terms
- Live ticket inventory (always accurate, derived from bookings)
Communications
Parent communication, logged where it belongs.
Send collection messages, form reminders and attendance updates from the student record or register. Keep a clear history of what was sent, when and by whom.
- Collection messages sent from the register
- WhatsApp messaging with templates and audit trail
- Digital form reminders and consent tracking
- Attendance updates per student
- Full communication history log
- Student communication milestones (Week 1, Month 1 & 3)
Hi Fatima, Amara has finished and is ready to be collected. 👋
Thanks! On my way now 🙏
Hi Oliver's parent, just a reminder that the digital consent form is still outstanding. Please check your email.
Will sign it today, sorry for the delay!
My Day
A calm digital notebook for the chaos of centre life.
Capture tasks, notes and follow-ups in a premium notebook built for centre managers. Carry incomplete tasks forward, link entries to students and staff, and share with colleagues when it matters.
- Digital notebook for daily operations
- Tasks, notes, headings, bullets and numbered lists
- Auto-save with carry-forward of incomplete tasks
- Link entries to students and staff
- Share pages or items with colleagues (view, comment, edit)
- Calendar and list views with search
- Default privacy: only you can see your entries
- Preview on the dashboard each morning
Follow up with Oliver's parents re: attendance
Prepare ASHR medals for Saturday
Amara moving to Thursday slot from next week
Check DBS expiry — S. Patel due Aug
Send invoice to T. Ahmed for May hours
3 incomplete tasks from yesterday ready to carry over.
Documents & Compliance
Documents, policies and risk assessments without the paper trail.
Store centre policies, digital forms, staff compliance records and UK-style risk assessments in one structured space with review dates, statuses and evidence tracking.
- Centre policy storage with review dates and version control
- Digital forms with token-based e-signing (no login needed)
- Staff compliance — DBS, safeguarding, first aid, training
- OFSTED readiness with certificate tracking and evidence packs
- UK-style risk assessments with scoring and action tracking
- Automated daily review alerts for documents due or overdue
Control Notifications
Nothing slips through the cracks.
CentreFlow automatically scans your centre every morning and surfaces what needs attention — from unpaid fees and absent students to expiring DBS checks and overdue policy reviews. Prioritised, categorised and ready to act on.
- Automated daily scan across 15 risk categories
- Priority levels: critical, high, medium and low
- Unpaid fees, failed payments and overdue balances
- Absent students flagged after 3 consecutive classes
- DBS, safeguarding and training expiry alerts
- Policy review and certificate expiry tracking
- Enrolment and onboarding gaps surfaced
- Real-time notifications via bell and toast popups
Staff Hours & Invoicing
From timesheet to invoice without the spreadsheet.
Staff hours flow from the register and additional work logs into a structured approval workflow. Approve, invoice and email — all with actual and payable time tracked separately.
- Timesheet logging from register sessions and additional hours
- Approval workflow: pending → approved → invoiced
- Staff users see only their own hours
- Payroll rounding rules applied automatically
- Staff invoices with actual and payable time columns
- External invoices to third-party payees
- PDF generation and email delivery
- Two-step invoice workflow: preview then generate
T. Ahmed — 5.5h at £12.00/hr = £66.00
Reporting
Clear reporting for owners and managers.
CentreFlow gives managers a real view of centre performance without manually pulling data from spreadsheets.
Access control
Simple access for managers and staff.
Give managers full operational control and staff the focused tools they need — nothing more, nothing less.
Full centre access to manage students, attendance, payments, events, communications, staff hours, documents, compliance, reports and settings.
- Student management
- Register and attendance
- Payments and GoCardless
- Events and ticketing
- Parent communications
- Staff hours and invoicing
- Documents and compliance
- Risk assessments
- Reports and analytics
- Centre settings
Focused access for daily operations such as registers, attendance, student check-ins, My Day and class activity.
- Live register
- Student sign-in and sign-out
- Attendance marking
- My Day digital notebook
- Collection messages
- Personal staff hours
Multi-centre & centre isolation. Staff can belong to multiple centres with the right role at each. Every centre's data stays strictly isolated — users at one centre cannot access another centre's records. An admin platform gives owners cross-centre oversight.
Pricing
One simple monthly plan.
Everything your centre needs to run efficiently, in one plan.
per centre, per month
- 1 centre
- 5 user accounts
- Student management & profiles
- Live register & attendance
- GoCardless direct debit
- Event ticketing with Stripe
- Parent communications (WhatsApp)
- My Day digital notebook
- Digital forms with e-signing
- Staff hours & invoicing
- Control notifications
- Documents, policies & risk assessments
- OFSTED readiness tools
- Analytics & 13 report types
Additional users can be added as your centre grows.
No long contracts.
No hidden modules.
No setup fee during launch period.
Get started
Ready to make your centre easier to run?
Bring students, registers, payments, events, communications, staff hours, documents and compliance into one calm platform built for tuition centres — across every centre you run.